Washington, DC–Based Corporate Event Planning and Production Serving Clients Nationwide

Andrew Roby Events provides corporate event planning, event production, conference management, nonprofit event planning, government event support, and attendee experience strategy for organizations across the United States — with deep expertise in delivering high‑impact, culturally intelligent, and logistically complex programs.

Whether your event is in Washington, DC, Dallas, Atlanta, Austin, Chicago, Los Angeles, or any major U.S. city, our team brings the same level of precision, creativity, and operational excellence that national organizations trust year after year.

National Conferences Designed for Engagement, Community, and Measurable Results

As a Washington, DC corporate event planner working nationwide, we reject the idea of “just another conference.”

We produce immersive, meaningful, and meticulously orchestrated Leadership Summits that engage attendees, empower leaders, elevate brands, and strengthen mission-driven communities.

Our approach blends:

Strategic program design
Vendor + venue leadership
Production + technical direction
Guest experience mapping
Cultural competency
Multi-day event operations and logistics

The American College of Financial Services, hired Andrew Roby Events for our annual conference for African American Financial Advisors – a niche in the financial services industry. After two years of being apart due to COVID, it was essential to us that we provide an exceptional experience. We were fortunate to be able to work directly with Andrew and he exceeded our expectations. From the first contact to the event, Andrew was personally attentive. He not only answered any questions we had, Andrew made relevant and invaluable recommendations that we had not considered – he had a sense for what we needed even when we did not! In addition to staging a networking lounge for 1,000 conference attendees, Andrew (and his team) designed the space for our white party that was beyond belief – including a white dance floor with our conference logo emblazoned in the middle. We had celebrity entertainment that required two DJ booths and they were of the highest quality. Andrew also coordinated our A/V for the event and saved us hours in labor. He worked within our designated budget and timeframe. If he’ll agree to work with us again and is available, we would love to have Mr. Roby and team to assist with next year’s conference.

Deborah G.

Our Clients

Where We Work

Although we are based in Washington, DC, we regularly plan and produce events nationwide, including:

Washington, DC
Atlanta, GA
Dallas, TX
Austin, TX
Chicago, IL
Los Angeles, CA
And additional destinations for national programs

See our recent multi-city case studies below.

If your organization rotates cities each year, we move with you seamlessly.

Policylink Equity Summit - awards

What We Plan & Produce Nationwide

Multi‑Day National Conferences & Leadership Summits

General sessions • Breakouts • Trade shows • Learning labs
Speaker management • Accessibility • Registration flow • Tech integration

Corporate & Nonprofit Galas

Fundraising programs • Stage production • Sponsor integration • VIP experience design

Employee Experiences & Training Programs

Government sessions • Professional development • Community convenings

Brand Activations & Community Events

Activations • Networking lounges • Immersive installations

Hybrid & Virtual Elements

Broadcast support • Online attendee engagement • Multi-platform coordination

Andrew and his team were amazing partners in helping us pull off a fantastic LA book launch party after which the author said “If I could have said all the ways I would have wanted by book launch to go – full of family and friends, and just a showing of love and support. The night was perfect.” With just three weeks to go until the event, Andrew and Reggie stepped in and coordinated all of the vendors, sketched out the event plan, helped with permits, and a million other things that needed to be done. Andrew’s expertise was so appreciated and his team did an amazing job of welcoming our guests and keeping the party running smoothly. Everyone who attended said it was a stellar event and I couldn’t agree more. Highly recommended!

Liz Kelsch - SourceBooks

Case Studies: Nationwide Impact, Local Execution

PolicyLink Equity Summit

Atlanta, GA | 2,000 Attendees/Day | 5 Days
A national summit advancing equity with complex logistics and immersive experiences.

Replaced previous planning firm with just 5 months lead time
Managed dozens of vendors + four off-site activities
Co-produced a Janelle Monáe concert with Live Nation
Designed scenic staging, photo booths, and a custom flower shop
Managed a 15-person operations team and full daily production

Conference for America’s Change‑makers & Problem‑Solvers

Dallas, TX | 1,500 Attendees | 5 Days
A multi-track, multi-experience conference for national nonprofit + foundation leaders.

Led a one-year planning process for a 5‑day event
General session + trade show + tech zone + bookstore
7 workshops daily + yoga/meditation rooms + off-site activations
Created innovative seating zones (sofas, café tables, communal seating)
Reimagined post‑pandemic in‑person engagement strategies

The American College Conference for Financial Professionals

Washington, DC | 1,000 Attendees | 3 Days
A sophisticated program for the nation’s largest nonprofit financial education institution.

Designed a home‑inspired networking lounge with custom furnishings
Produced the all-white party featuring Doug E. Fresh
Styled general session stage with soft seating + modern design
Curated branded installations, book displays & meet‑the‑expert zones
Provided logistical flow planning for breakouts & F&B

ITSMF Tech Conference

Austin, TX | 400+ Attendees | 7 Days
A conference rooted in community, representation, and leadership development.

Only 2‑month planning timeline
Managed hotel blocks, concessions, budget, vendors, CVENT
Ran daily general sessions, speakers, and staff operations
Delivered significant AV + F&B savings through strategic optimization
Consolidated 7 internal client reports into a single master workflow

National Public Radio DC

Industries We Serve (Nationwide)

Associations & nonprofits
Financial services & professional development
Government & public sector
Tech, DEI & leadership organizations
Social impact institutions
Education & research organizations

These organizations choose us because we understand their missions — and we design events that reflect their values.

What We Handle (So You Don’t Have To)

Planning & Logistics

Venue sourcing (national)
Agenda & program design
Registration planning + check‑in flow
Hotel blocks & concessions
Transportation logistics
Full run‑of‑show planning

Production

Stage & scenic design
AV & technical direction
Lighting + sound
Live broadcast + hybrid integration

Experience Design

Networking lounges
Sponsor activations
Wellness/Reflection spaces
Branded installations
Exhibitor & trade show integration

Vendor Management

AV, décor, rentals, staffing
Venue & hotel teams
Catering & F&B
Transportation & security
Entertainment & talent

Investment

Because no two conferences or corporate programs are the same, every proposal is tailored. Typical ranges:

Single‑Day Corporate Events: $10,000–$40,000
Multi‑Day Conferences: $50,000–$175,000
Add‑Ons: Scenic builds, branded activations, hybrid production, custom environments

Why Organizations Choose Andrew Roby Events (DC & Nationwide)

21 years of experience producing mission‑driven, high‑impact events
Minority‑owned, Veteran‑owned, LGBTQ+‑owned small business
Cultural competency for DEI‑focused & community-centered organizations
Expertise planning events up to 5,000+ attendees per day
Exceptional collaboration with internal teams & national venues
Boutique service model that prioritizes quality over volume
A proven track record across DC, Atlanta, Dallas, Austin, and beyond

Plan Your Corporate Meeting (Anywhere in the U.S.)

Whether your event is taking place in Washington, DC — or anywhere else — our team is ready to design, produce, and execute every detail with clarity, creativity, and precision.

The Best Corporate Event Planning in Washington DC, Los Angeles, Dallas, and Beyond

If you are looking for corporate event planning in DC, Los Angeles, or Dallas, Andrew Roby has more than 21 years of experience planning conferences, nonprofit galas, government programs, community events, and corporate experiences across the United States. We stand ready to execute your event with innovation, class, and flair. We will leverage our insider connections in these three markets to secure the best venue for your corporate party or conference. We’ll also connect you with the most sought-after vendors to complement your company culture and bring your vision to life.

DC CORPORATE EVENT PLANNER CONSULTATION SERVICES

Still unsure of what you need?

Do you desire to plan your own corporate event, but need someone to point you in the right direction? Or maybe you still have general questions, that we are happy to answer! We offer consultation services to give you 13 years of experience as a DC Corporate Event Planner .

Book a 60 minute virtual consultation starts at $597.

BOOK CONSULTATION

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dc venue spy museum Corporate Holiday Party Andrew Roby Events

Client Testimonials

He’s connected with the BEST of the BEST in the area, all of whom are just as professional and attentive. This is the type of one stop shop that a bride should desire, because you end up with the flawless results you’ve dreamed of (and deserved) all without the stress that you hear other brides complain about…don’t be one of them. This will be your best investment.

TEDDI ALAINA

I have never hired and event planner for previous parties. With this being a milestone birthday for my mother, I wanted to make it extra special. Andrew made the entire process so easy! He has the connections in the DC area to recommend the best caterers, entertainers, and bakeries to make sure that your guests will have a great time. He uses technology to make communication, contracts, payment, and planning very easy. On the day of the party, he did not interrupt our visiting with guests with any issues. He only checked in to make sure we were having a good time! We will definitely be asking him to help us with any future events, and we have been recommending his services to anyone that asks. Thank you, Andrew for all of your work and for making a memorable evening for our family and friends!

Rassi Borneo

Once again Andrew knocked it out of the park. For someone like me who is a bit of a control freak to turn such an important premier event over to someone else is saying something. This is the third event we have done with Andrew and his team and it will not be the last. Quality, attention to detail, sense of humor and dedication are just a few ways to describe Andrew Roby Events. THANK YOU Andrew – you made a it wonderful again and I am grateful to you and your team for removing the stress and making it all beautiful!

K. Smith for Jason Cerda Event

Andrew is one of the best Event Planners I’ve worked with. He is responsive, creative and professional. Anyone would be thrilled to work with him on their next event!

The Ritz Carlton

Andrew and his team planned my wedding for 100 people in about four months. He left no stone unturned, tried to keep me on task and organized, and assisted with choosing vendors and getting contracts in place. He listened to what I wanted in terms of decor and made great suggestions and created a stunning setting for the ceremony and a gorgeous reception. He was available to handle even the smallest detail. Most importantly, on the day, I was able to relax while he coordinated with the venue, the various vendors, and my wedding party to make sure that things ran smoothly (and that I never found out if things were NOT running smoothly) and according to schedule. I highly recommend him and his team!

Iyanna & Seth

This guy saved my life and made my party such a pleasure to plan and allowed me to enjoy it so much better than if I had done this myself. He was prompt, thorough, efficient, and super responsive. He watched my budget and was a pleasure to work with. He really was attentive during the party and thought of everything. I would not hesitate to use him again and I highly recommend him.

Beth S

Andrew and his staff helped us plan a wedding while my husband was stationed overseas. I’ve never been the kind of girl who “dreamed about her wedding,” and working a high-stress job didn’t leave me a ton of time to sweat the details. Andrew helped us pick a venue, negotiate with vendors, and stage decor, amongst other tasks, and we ended up with an event that looked like it was ripped from the pages of a bridal magazine. Couldn’t have asked for a better result. Extremely reasonable prices to boot!

Melissa & Matthew

If you are looking for a wedding planner who will not only listen to your requests but take them above and beyond this is the person for you! Andrew and his team will work with you and any obstacles that arise. He takes your ideas and will give you exactly what you want. If there is something you aren’t fond of, it will be changed. I can express the gratitude I had for Andrew and all his dedication he gave to my husband and I for our 10 year anniversary!!! I highly, highly recommend Andrew and Andrew Roby Events for any needs you may have. If you want everyone talking about your event afterwards there is no better company!!

Renee & Craig

My organization worked with Andrew for a large corporate event that runs exactly like a wedding (cocktails, dinner, dancing, late-night snack and brunch the next day). Specifically we needed help with creating a look and vision for the event that fit within our small budget. Andrew worked with us and found creative ways to create a beautiful event within our budget. He also took care of all day-of setup which provided a big stress relief leading up to the event. I’d recommend Andrew for any type of event and budget.

NES Association

Dear Andrew & team! I can’t thank you enough for all your hard work in planning my big 40th birthday bash! From start to finish, you provided excellent service and the utmost professionalism. The venue you recommended was so perfect and your guidance helped me tremendously in staying on budget. Thank you also for bringing such fresh ideas to make my party one to remember. It was one EPIC 80s/90s themed party! God bless you and your flourishing business. You are amazing at what you do! You’ll be hearing from me again for my next big event! XOXO

Monica H

FAQs

Why do I need an event planner?

Hiring an Event Planner depends on how much work you decide to put into your event and what resources you have available to you. Many clients hire an Event Planner due to the amount of time it takes to plan, design and produce certain events. They also lean on their expertise regarding which venues and vendors to use based on their event requirements. One of the biggest benefits is having someone guide you along the way making the best decisions and serving as staff onsite during your event.

Are event planner deposits refundable?

Event Planner deposits may be refundable based on the contract from that planner. In some cases these deposits are refundable if no work has been performed by the Event Planner or based on how close to the event date the request for refund is made. It is always best to ask the Event Planner about their refund policy and ensure it is reflected in your contract.

What is included in event planning services?

Event planning services may include sourcing your venue, selecting vendors, developing an event strategy, handing food and beverage requirements, sponsorship support, event design, speaker management, some event marketing, site up and break down of your event, onsite management, risk management, registration, attendee and VIP management and much more. It comes down to what is it that your event needs support with.

How much time does an event planner need to plan an event?

For small scale events, event planners normally require two to four months in advance of an event. For larger events, six to eight months is an ideal window. Scope of work will determine how much time any event requires for planning.

What skills should an event planner have?

Event planners should have organizational skills, be effective communicators, a clear understanding of events and how to execute them, be able to problem solve, experience in managing budgets, have an understanding on contracts, data-driven, analytical, creative thinking, technology savvy, adaptability, flexibility, management.

What is the difference between event planning and event design?

Event planning focuses on pulling all the moving parts together in order to create an event. It focuses on strategy, logistics and day-to-day details. Event design focuses on a cohesive overall look of the event as it relates to the stage, registration booth, networking lounge, lighting, printed material, visual aids and other elements attendees will see at your event.

How do I select a venue for my event?

To select a venue for your event, determine what their rental fee is or their food and beverage minimum. Ensure it is in a location that is easy to get to, it is accessible for anyone with a disability, it has the capacity to host your desired guest count, it has commonly used items such as tables, chairs, a kitchen, and restroom, it has great ambiance that requires limited decor and other amenities that can help reduce your budget.

How do I select event vendors?

Select event vendors who have experience with the event type and style you desire to have. Request samples of previous work including client references. Event vendors should have the proper license to work in your city and have sufficient staff to provide the requested service you desire.

My venue offers an on-site coordinator. Do I need an event planner?

The role of an on-site coordinator is not always the same as an event planner. Many on-site coordinators, also called venue coordinators, focus on their venue staff and the duties they have surrounding your event. An event planner not only focuses on working with the on-site coordinator, but also works with all event vendors and looks at your event from a big picture lens ensuring everything goes according to plan and on time.

What is the biggest mistake when choosing a venue?

There are a few things to avoid when choosing a venue. Give yourself enough time to search for a venue to avoid selecting a less than ideal venue. Selecting a venue that is in a less than desirable location for attendees. Booking a venue that is outside of their event budget. Selecting a venue that cannot accommodate projected audience size or event requirements such as needing multiple event spaces or layouts in the venue. Selecting a location that isn’t near public transportation or a hotel.

Why should I hire a corporate event planner versus keeping it in-house?

Many organizations establish an event committee primarily composed of employees from various departments. Some of these employees may not have the level of experience an event planner has or sufficient amount of event planning time in addition to their day-to-day duties and responsibilities. Event Planners also track industry trends, understand attendee behavior, and have risk management experience to keep clients from making unforeseen mistakes.

Where should I host my next corporate event?

Corporate events should be held in locations that offer the least amount of travel time to get to. Such locations should offer activities attendees can participate in outside of the corporate event. Locations should offer a unique experience that your attendees may not be familiar with. Your event location should have an experienced network of event professionals in the surrounding area.

Should I host a holiday party at my office or offsite?

On average employees spend 2080 hours per year at work. It is encouraged that holiday parties have an offsite location if possible. Such locations allow employees to feel more comfortable allowing them to bring their partner and bond with colleagues away from the office environment. Offsite holiday party locations also show that you are being intentional about hosting a holiday party.

What is the first step in planning an event?

The first step in planning an event is understanding what is the outcome of your event and developing an event strategy to reach that goal. Understand why you are organizing an event, what objectives do you have and who are you trying to reach.

How can we make our event more sustainable?

Ways to make your event more sustainable is by using venues that are Leadership in Energy and Environmental Design (LEED)-Certified, consider ways to reduce food waste, limit print material or go paper free, ensure event vendors are eco friendly, require eco friendly transportation or offer incentives to use such transportation, create a plan to reuse materials and educate attendees on things like water conservation and recycling.